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State ESG Funding

2020 State ESG Competition
Below are the instructions for submitting Project Applications for the 2020 Durham competition for State of North Carolina Emergency Solutions Grants (ESG). Organizations that are interested in submitting applications for the 2020 State ESG funds must follow these instructions to successfully submit a Project Application for consideration by the Durham Continuum of Care.  

1.    ALL Project Applications and Project Budgets must be submitted to the Durham Continuum of Care via this State of North Carolina Smartsheet form:  https://app.smartsheet.com/b/form/94348fd852da410daf0441332f31b393. The Durham deadline for the submission of project applications in this Smartsheet and associated supporting documents listed below is 4:30 PM on Friday, September 18, 2020. The Durham CoC will not consider and will not recommend projects for funding to the State of NC that have not submitted the required application and supporting documents by this deadline. The Durham CoC reserves the right to solicit additional applications after the September 18 deadline if all of the funds available to Durham, $172,368, are not applied for in applications received by the September 18th deadline.  

2.    New project applicants, i.e. projects not currently funded by the State of North Carolina, must submit copies of the following documents via email to Lloyd.schmeidler@durhamnc.gov AND colin.davis@durhamnc.gov by the 4:30 PM deadline on September 18, 2020. The required documents to be emailed are:  

  • An ESG CAPER for the project for the period 1/1/2020 to 7/31/2020. This report must be generated in the HMIS, or, in the case of a provider of services to survivors of domestic violence, from a database comparable to an HMIS.  
  • The organization’s current year operating budget.  
  • The list of the organization’s Board of Directors, with officers and the homeless/formerly homeless representatives identified.  
  • The most recently completed audit of the organization. (If this audit is not for the most recently completed fiscal year, e.g. the audit for the fiscal period ending 6/30/2020 may not be complete, please submit the audit for the previous fiscal year AND an unaudited statement of revenues and expenses for the most recently completed fiscal year.)  
  • The Project Guidelines/Rules/Procedures for the project for which the organization is seeking funding. 
  • The Fiscal Policies of the Organization.
       3. Per the State of North Carolina’s instructions, organizations currently implementing State ESG projects in calendar year 2020 are NOT required to submit a full project application. Those organizations may submit the “Renewal Certification” required by the State of NC and the Project Budget for the project in calendar year 2021 following the State’s instructions. Per the instructions on the 2020 State ESG Application Scorecard, attached to this message, renewing project applications that only submit the State's Renewal Certification and the Project Budget will be compared to 2020 new project applications based on their score in the 2019 State ESG Durham competition.  

4.    Should organizations currently implementing State ESG projects in calendar year 2020 WISH to seek to improve the score they received in the 2019 State ESG competition, they MAY submit the full project application with all of the supporting documents listed above. Supporting documents should be sent via email to Lloyd.schmeidler@durhamnc.gov AND colin.davis@durhamnc.gov by 4:30 PM on September 18, 2020. 

5.   Project applicants that wish to earn bonus points in the scoring of the application may also submit a “Self-Evaluation” of the application via email to Lloyd Schmeidler AND , using the attached Scorecard that will be used to evaluate and rank all project applications, except projects only submitting "Renewal Certifications" and "Project Budget." 

6.    Please note that any supporting documents required by the State, including any supporting documents listed above, will need to be emailed to the State, per the instructions the State provides, prior to the State’s October 16th deadline for the submission of State ESG Regional Applications and the associated project applications. Please note that the ESG CAPER submitted to the State will be for the period 1/1/2020 through 9/30/2020, not the period required in this local competition. The Community Development Department will coordinate with Durham’s project applicants to ensure the State’s submission requirements are satisfied prior to the October 16th deadline.  ​

7    Please be reminded of the following schedule for the Durham CoC’s local competition for 2020 State ESG funds: 

In order to assist the Department in its management of the local competition, the Department requests that organizations interested in applying for these funds send an email to durhamopeningdoors@durhamnc.gov by the close of business on September 10, 2020 in which they  
  • state their intention to apply for funds,  
  • indicate whether they plan to apply for Emergency Services or Housing Stabilization activities or both, and  
  • state a preliminary estimate of how much they intend to apply for in each funding sub-category.  

All project applications  and project budgets for these funds must be submitted to the Durham CoC by 4:30 PM on September 18, 2020 via this State website: https://app.smartsheet.com/b/form/94348fd852da410daf0441332f31b393.  As stated above, supporting documents must be submitted via email to Lloyd.schmeidler@durhamnc.gov AND colin.davis@durhamnc.gov by that same deadline.  

Funding recommendations to the State will be made by the CoC Board, the Homeless Services Advisory Committee, no later than the close of business on October 1, 2020 and communicated to applicants within twenty-four hours of those recommendation decisions.  

Any appeal of local funding recommendations shall be addressed to the HSAC Chair and signed by the organization’s chief executive officer and must be filed in writing, on organization letterhead, with the Department of Community Development  via email to durhamopeningdoors@durhamnc.gov no later than 3 PM on October 5, 2020. The appeal letter must identify the reasons the applying organization disagrees with the funding recommendations of the HSAC.  Appeals filed by the October 5, 2020 deadline will be considered by the HSAC Executive Committee. Any HSAC Executive Committee members who may have participated in the evaluation of project applications will NOT serve on the committee considering any appeals. Decisions of the HSAC Executive Committee concerning State ESG funding recommendations will be final. As outlined in the State’s Application Instructions, p. 14, further appeals may be filed with the State of North Carolina.  

The Regional application and its associated project applications and all required documents will be submitted to the State of North Carolina by the State deadline on October 16, 2020. ​
2021 State ESG Competition

COVID ESG FUNDING

The Community Development Department is releasing the Request for Proposals for supplemental COVID-19 Emergency Solutions Grant funds that the City of Durham is receiving and the associated instrument that will be used to evaluate proposals. Please note that Proposals are due to the Department by 5 PM on JUNE 3, 2020. (Extension made to allow for answers to questions about the RFP.)

COVID ESG RFP
rfp_covid_esg_proposal__3_.docx
File Size: 23 kb
File Type: docx
Download File

COVID ESG SCORECARD
revised_covid_esg_app_scorecard-5-20-20.pdf
File Size: 126 kb
File Type: pdf
Download File

Questions & Answers
  1. What is the contract term for these funds? Is it a 12-month contract?  A 24-month contract?  Is there a specific date that the funds must be expended by?  Please provide more clarity here.  

  • Answer: Preference is for funds to be spent as quickly as possible.  The City would prefer to execute 12 month contracts.  However, the City will consider proposals for spending funds for a longer period, up to 20 months may be considered. ESG funds have to be fully spent and drawn down from the federal system within two years and it takes time to work through the draw down process.
 
     2. Item #2 on the Revised Scoring Rubric for Covid-19 ESG allocation focuses on an organization’s operating reserves.  Is this in an attempt to gauge an organization’s strength and ability to operate for an extended period before being reimbursed?  Or are you asking organizations to expend all their reserves before utilizing Covid-ESG funds?

  • Answer: The COVID ESG funds are intended to serve as emergency funds for organizations that have been significantly impacted by the COVID 19 crisis, either in terms of demand for their services, fundraising or both. To this end, the City is attempting to understand the relative need for City funding. It is important that organizations be able to maintain at least a six month reserve in order to provide working capital and to serve as a hedge against unexpected funding changes.  Larger liquid reserves (beyond six months) suggest that the organization may have the ability to self-fund some of the activities for which City funds are being requested, while still maintaining a healthy reserve balance.  
 
     3.  If awarded funding, would the awarded amount be an amendment to a current ESG contract with the CDD; or would this be a completely new and separate contract?
​
  • ​Answer: Funds might be added to an existing contract if there is a contract already in place with the City of Durham for the same services.  If the contract is amended there would be a second scope of work to ensure ESG-COVID funds are tracked separately.  If there is not a current contract in place for the same services or the City and/or the contractor determine a new contract is required, a new contract will be written.  
 
     4.   If this would be a new contract, can you gauge how long it would take to get the contract executed and when the contract start-up meeting would happen?
  •  Answer: A new contract would follow the normal contract process and is determined by the dollar amount of the contract.  This process usually takes approximately eight weeks. It is likely that a contract amendment would most likely take a similar amount of time, as most amendments would require City Council approval.
 
     5.  Item #4 on the Scoring Rubric focuses on the cost of the activity per household.  What tool are you utilizing to determine this statement: “Applications that appear to inflate the number of households to be served to reduce the per household cost will have points deducted, at the discretion of the scorers.”?  This seems arbitrary and subjective unless there is a tool to determine this. Please advise.

  • Answer: This question will be evaluated against past performance of an agency to determine if the numbers of people being served are in alignment with past costs and numbers of people being served and staff capacity lines up with numbers of people expected to be served.

2021 Covid ESG Funding

The Community Development Department has released a Request for Proposals (RFP) for COVID-19 Emergency Solutions Grant (ESG-CV) funds. The RFP may be viewed at https://zoomgrants.com/gprop.asp?donorid=2251&limited=3213.
COVID ESG RFP & Application Workshop REcording
The Community Development Department has released a Request for Proposals (RFP) for COVID-19 Emergency Solutions Grant (ESG-CV) funds. The RFP may be viewed at https://zoomgrants.com/gprop.asp?donorid=2251&limited=3213.
 
Applications MUST be submitted via ZoomGrants by Close of Business (COB) on August 27, 2021
 
An application workshop is scheduled for Wednesday, August 18, 2021, at 10:00 AM; The recording can be viewed here.

Request for funding will be limited to ESG-CV eligible projects, including: 
  • Street Outreach ($110,000 available)
  • Emergency Shelter ($634,425.19 available, including Temporary Emergency Shelter)
  • Rapid Rehousing ($453,710.00 available)
  • Prevention of Homelessness ($486,456.00 available)
  • Project Administration ($126,965.23 available) 
 
Applicants must have capacity to promptly expend funds. At least fifty percent of funds must be expended by January 31, 2022, and 100% of funds must be expended by June 30, 2022. It is anticipated that contracts will have a start date beginning in October 2021.

​ Download RFP Workshop PowerPoint
​
COVID ESG SCORECARD
QUESTIONS & ANSWERS
Durham Continuum of Care
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